How to stop doing it all yourself!
How do I decide what to delegate?If the task is something that nobody else can do – you can’t delegate it. So the first step is to look at how critical this task is to your business. If it has to be done for your business to function effectively, then decide if it’s something that you enjoy and that is a good use of your very valuable time. If the answer is ‘no’ to either of those questions, it’s time to delegate!
Who do I delegate to?If you don’t want to always have to do it yourself you’ll need to find someone to delegate it to, internally or externally. If you have members of your team that could learn to do this particular task, then that’s a good place to start. If you don’t have anyone suitable internally, look at external options. For instance, you don’t have to do your own accounts, an accountant or a bookkeeper can do those for you; you don’t have to do your own administration a good VA can do that for you … and so on.
How do I make sure it gets done properly?
This is the point at which many people go wrong; they delegate the task without investing enough time in training the person who will be doing it. You need to spend a little time at this point examining the task and breaking it down into steps so you can explain it easily to someone who doesn’t have your level of knowledge yet. It may be that you could write a step by step list to accompany this. Don’t forget that it’s really important that the person doing it understands why they are doing it too.
How do I know that it will get done?
You set the reporting process when you delegate it. Remember that delegation is not watching every step that the person you’ve delegated to makes! Neither is it washing your hands of it and assuming it will just happen. You must put in place a time frame and feedback process so that you know what is happening – and when things go off track.
Once you’ve done this a few times it will get easier and you’ll wonder how you ever managed before!
Labels: art of delegation
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